Complete Wedding Planning Guide

newlyweds cheer as they finish their complete wedding guide

Welcome to my complete wedding planning guide! As a long time wedding planner, I have compiled the basic steps to plan your wedding without the extra stress and overwhelm.

How to plan a wedding in the right steps 12 months+ out:

1 Year + Out from wedding date

  1. Find your Wedding planner 
  2. Knowing what theme or ambiance you want to create as well as color scheme 
  3. Determine your budget
  4. Search for your dream venue and book it
  5. Research vendors that book quickly such as Catering company, photographer, videographer and DJ.
  6. Get organized with a wedding binder that will hold quotes, brochures and your notes
  7. Start your wedding guest list
  8. After careful research, hire a catering company, wedding photographer, videographer and DJ

10 months Out 

  1. Choose your bridal party
  2. Purchase bridal dress

8-9 Month out

  1. Take engagement photos
  2. Book your officiant 
  3. Create a wedding website and start to register for items
  4. Finalize your guest list, request addresses and send out save the dates
  5. Reserve any rentals you may need – chairs, tent, linens, portable toilets, décor, lighting, etc
  6. Research and book your florist
  7. Choose bridesmaid dresses

5-6 Months Out

  1. Arrange limo transportation and possibly shuttle transportation 
  2. Design and order wedding invitations and all other stationary such as place cards, ceremony programs, signage, seating chart, etc
  3. Book any specialty services – Ice sculpture, photo booths, etc
  4. Send out bridal shower guest list to host
  5. Schedule and book hair and makeup artists
  6. Choose your processional music and book instrumentalists if doing that
  7. Go to your dress fitting
  8. Pick groom and groomsmen attire
  9. Book accommodations for your wedding night/ block off hotel rooms
  10. Book your honeymoon

4 Months out

  1. Book the rehearsal dinner venue
  2. Go cake tasting and order cake and desserts
  3. Work with your caterer to finalize menu for reception
  4. Meet with your florist to finalize the florals for the event
  5. Purchase rings
  6. Order wedding favors and any gifts for wedding party

2-3 Months Out

  1. Finalize event schedule and create day of timeline
  2. Have your wedding shower
  3. Create your seating chart and finalize any signage 
  4. Meet with your photographer to discuss must have shots and timeline
  5. Meet with DJ to go over song list, discuss pronunciation of names in wedding party, announcements being made and timeline of day
  6. Send out invitations (ideally 8 weeks)
  7. Send out final payments
  8. Apply and pick up marriage license

1 Month Out

  1. Write wedding vows
  2. Contact your caterer and venue with final guest count 
  3. Final dress fitting
  4. Have a spa day

As you can see, there are many important details to review when planning a wedding. Some of these steps require a lot of planning! If you need help planning your wedding, take a look at my wedding packages to see if we would be the perfect team together!

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